Features
Document Control That Actually Works for Recruitment Agencies
Built for agencies managing documents across 20–2,000+ active candidates. Every document stored, tracked, and accessible by the right person at the right time.
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Centralised Storage
All documents for each candidate stored in one organised vault. Upload PDFs, images, and scans directly to the candidate’s profile. No more hunting through email threads, shared drives, and WhatsApp chats for a passport copy at 9PM the night before an embassy appointment.
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Expiry Tracking
Auto-alerts for every document with an expiry date — passports (6-month validity window), medical fitness reports, visa copies, and insurance documents. Get alerts 90, 30, and 7 days before expiry so your team has time to act before a case is blocked.
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Compliance Checklists
Country-specific and corridor-specific required document checklists are built in. Each checklist is pre-configured for the sending and receiving country combination. Missing documents are auto-flagged before the embassy submission date — catching errors weeks before they become problems.
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Access Control
Role-based access keeps sensitive candidate documents secure. Recruiters see candidate profiles and standard documents. Visa officers access the full document vault. Admins manage permissions. Employer portal users see only their workers’ approved documents. Full GDPR and DPDPA 2023 compliance built in.
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Quick Search
Find any document in seconds by candidate name, document type, expiry date, or corridor. Full-text search across all stored documents. No more scrolling through folders or asking a colleague where a file is saved — search and find in under 10 seconds.
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Document Status Dashboard
At-a-glance view showing which documents are missing, expired, or expiring soon across all active cases. Filter by corridor, employer, or document type. Your compliance officer can audit document status for every active case in the system from a single screen.